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Indeed is seeking a full-time Facilities Coordinator for the Employee Experience team. We are looking for someone who has 1-2 years of experience maintaining a top-notch office facility. The right candidate is extremely organized, confident and demonstrates strong prioritization skills. In this role, you will be responsible for daily coordination of facilities related activities including responding to requests for on-site building management issues, ergonomic and environmental requests, as well as, administrative support for activities such as training room set-up, office moves, building related projects, and back-up coverage for front desk. The role is a fantastic opportunity for someone who wants to gain insight into the Internet industry, while also gaining practical experience in supporting the business.
Be the main point of contact for building management and all relevant other vendors - cleaning staff, building engineers, building admin office
Plan, coordinate and direct special projects as required, i.e., office build-outs, refurbishment, large group moves, activity set-ups, hand etc.
Manage JIRA ticketing system, ensures vendor closed tickets are fixed, escalate when needed and keep organized in a way for the management team to easily track
Conduct comprehensive building inspections (site walks) of all entire spaces daily and actively search for areas for improvement and make recommendations where appropriate.
Maintain internal security system in terms of proficiency - ensuring guests/employees return badges and badges for new hires/guests are ready in timely fashion
Assist Office Manager with training room and kitchen event management, setup/breakdown
Insure COIs are on file, correct and current vendors performing work are on site.
Insure that all invoices are processed correctly, coded correctly and paid on time
Maintain both hard and soft copies of building standards, specifications, and maintenance schedules for all service contracts - janitorial, carpet cleaning, window cleaning, stone work, metal work, woodwork, furniture cleaning, lamp replacement, air diffuser cleaning, landscape maintenance and pest control.
1-2 years of relevant experience in a Facilities capacity and maintaining a top-notch office facility
Excellent verbal and written communication skills
Able to juggle multiple priorities and deadlines
Previous facilities experience is a must
Proven ability to work effectively in a fast paced environment
Strong organizational skills and high level of attention to detail
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Indeed is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment.
All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.