Ref#: R0015413

Our mission.

As the world’s number 1 job site, our mission is to help people get jobs. We need talented, passionate people working together to make this happen. We are looking to grow our teams with people who share our energy and enthusiasm for creating the best experience for job seekers.

The team.

Indeed is seeking a full-time Facilities Coordinator for the Employee Experience team. We are looking for someone who has 1-2 years of experience maintaining a top-notch office facility. The right candidate is extremely organized, confident and demonstrates strong prioritization skills. In this role, you will be responsible for daily coordination of facilities related activities including responding to requests for on-site building management issues, ergonomic and environmental requests, as well as, administrative support for activities such as training room set-up, office moves, building related projects, and back-up coverage for front desk. The role is a fantastic opportunity for someone who wants to gain insight into the Internet industry, while also gaining practical experience in supporting the business.


Your job.

Responsibilities


Be the main point of contact for building management and all relevant other vendors - cleaning staff, building engineers, building admin office


Plan, coordinate and direct special projects as required, i.e., office build-outs, refurbishment, large group moves, activity set-ups, hand etc.


Manage JIRA ticketing system, ensures vendor closed tickets are fixed, escalate when needed and keep organized in a way for the management team to easily track


Conduct comprehensive building inspections (site walks) of all entire spaces daily and actively search for areas for improvement and make recommendations where appropriate.


Maintain internal security system in terms of proficiency - ensuring guests/employees return badges and badges for new hires/guests are ready in timely fashion


Assist Office Manager with training room and kitchen event management, setup/breakdown


Insure COIs are on file, correct and current vendors performing work are on site.


Insure that all invoices are processed correctly, coded correctly and paid on time


Maintain both hard and soft copies of building standards, specifications, and maintenance schedules for all service contracts - janitorial, carpet cleaning, window cleaning, stone work, metal work, woodwork, furniture cleaning, lamp replacement, air diffuser cleaning, landscape maintenance and pest control.


About you.

Requirements:


Bachelor's degree


1-2 years of relevant experience in a Facilities capacity and maintaining a top-notch office facility


Excellent verbal and written communication skills


Able to juggle multiple priorities and deadlines


Previous facilities experience is a must


Proven ability to work effectively in a fast paced environment


Strong organizational skills and high level of attention to detail



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