Ref#: R0020039

Our mission.

As the world’s number 1 job site, our mission is to help people get jobs. We need talented, passionate people working together to make this happen. We are looking to grow our teams with people who share our energy and enthusiasm for creating the best experience for job seekers.

The team.

Our Finance team ensures that Indeed complies with the highest standards of business, law and ethics, while providing Indeed's clients with excellent customer service and Indeed's management with the information and guidance required to succeed around the world. Every month, over 250 million people count on us to help them find jobs, publish their resumes, process their job applications, and connect them to qualified candidates for their job openings. Simply put, we help support the people who help people get jobs. 

The base salary range below represents the low and high end of the Indeed salary range for this position. Actual salaries will vary and may be above or below the range based on various factors including but not limited to location, experience, and performance. The range listed is just one component of Indeed's total compensation package for employees. Other rewards may include quarterly bonuses, Long Term Incentive Plan units, an open Paid Time Off policy, and many region-specific benefits.

New York City Metro Area Base Salary Range: 56,000 - 72,000 USD per year

Your job.

The Real Estate team is responsible for managing and growing indeed’s global real estate portfolio.  We design, plan and execute any projects related to office expansions, build-outs and moves, with a dedicated focus on providing a fun and results-oriented work environment for our Indeedians.

As part of the Real Estate Team, the Logistics Coordinator will coordinate all office moves and relocations in an assigned region by identifying project scope, negotiating contracts, maintaining schedules, and coordinating movers associated with each relocation.  This hire will lead all phases of office moves from initial planning to onsite support during move weekends. The Logistics Coordinator will also be the workplace project lead all on short-term, shared, and flex spaces in an assigned region.  In this capacity, the Coordinator will manage furniture procurement, signage & graphics installation, external vendors, and internal stakeholders to successfully prepare these office openings.

About you.

A successful Logistics Coordinator will be diligent in planning seamless moves for all employees and in creating short-term, shared, and flex spaces that are comfortable and engaging for its occupants. The Coordinator will work closely with Employee Experience, Facilities, IT, AV, Physical Security, move vendors, furniture vendors, and Indeed employees to ensure that moves and our office openings meet all expectations.

Responsibilities include, but are not limited to:
  • Serve as point-of-contact for move planning and execution
  • Meet weekly with internal stakeholders to review all move preparation plans and schedule impacts due to construction, IT, AV, and other workstream timelines
  • Develop complex employee move phasing strategies around construction schedules
  • Plan and execute seating plans and team restacking across multiple floors and buildings
  • Schedule all external vendors for upfront planning & move weekend milestones
  • Organize technology disconnects and reconnects of computers, servers, printers, and phones
  • Conduct programming with local office leads to understand the requirements of new or expanded short-term, shared, or flex spaces
  • Test fit furniture layouts in unfurnished short-term or flex spaces
  • Coordinate building access for vendors and provide on-site support when required
  • Ensure move and office opening responsibilities are completed on time, within budget, and within the standardized project process
  • Manage employee expectations via clear and concise written and verbal communications
  • Provide project punch list to contributors and closely monitor its completion
  • Be an effective "change agent" by reviewing current processes, policies, and practices
  • Engage in other projects, special assignments, and administrative duties as assigned
  • Bachelor’s Degree or equivalent experience
  • 2+ years of experience in real estate, workplace, facilities, project management, logistics, or move coordination
  • Passionate about corporate real estate, workplace strategy, travel, and helping employees experience a comfortable and productive workplace
  • Willingness to engage collaboratively within a dynamic and supportive team environment
  • Exceptional written and verbal skills
  • Ability to work under pressure and with short timelines
  • Previous experience in managing external vendors and internal stakeholders
  • Solution-oriented approach to all obstacles and deviations to project plans
  • Familiarity with reading floor plans and with space planning
  • Requires approximately 50% travel during planning, move execution, and office openings

Indeed provides a variety of benefits that help us focus on our mission of helping people get jobs.

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