Ref#: R0012803

Our mission.

As the world’s number 1 job site, our mission is to help people get jobs. We need talented, passionate people working together to make this happen. We are looking to grow our teams with people who share our energy and enthusiasm for creating the best experience for job seekers.

The team.

Our Finance team ensures that Indeed complies with the highest standards of business, law and ethics, while providing Indeed's clients with excellent customer service and Indeed's management with the information and guidance required to succeed around the world. Every month, over 200 million people count on us to help them find jobs, publish their resumes, process their job applications, and connect them to qualified candidates for their job openings. Simply put, we help support the people who help people get jobs.

Your job.

Indeed seeks a Travel & Expense Coordinator to support travel and expense needs of our global company. The ideal candidate must be well organized, have a strong sense of prioritization, the ability to multi-task and customer focused. This position requires the Travel and Expense Coordinator to be the general point of contact for travel and expense questions, requests and queries for Indeed as a whole. As the Travel & Expense Coordinator you will be responsible for the day-to-day operations and functioning of our travel platform, Egencia, and expense tool, Nexonia, as well as support the various needs of Indeed departments. This role reports to the Global Travel and Expense Manager.

Role and Responsibilities

  • Support and maintain Indeed’s global travel and expense platforms across regions, entities, with priority on SLA’s, SOP’s, error management and consistency in provision of customer focus globally

  • Recommend continuous improvements to Indeed’s travel policy and communicate changes to Indeed employees

  • Implement and configure policy updates in Indeed’s travel and expense platforms

  • Track policy changes and the impact on overspend and traveler experience

  • Review and reconcile travel charges on credit cards (and elsewhere)

  • Maintain relationships with travel vendors, including airlines, hotels and car rental agencies

  • Notify travel vendors of upcoming travel arrangements and billing requirements

  • Compile data related to Indeed’s travel program including policy adherence and spend

  • Functional responsibilities include financial account reconciliation, reporting on travel and expense metrics and spend, issue resolution and driving policy improvement and education.

  • Support departments with detailed travel requirements including booking intricate itineraries for groups as needed

  • Resolve traveler issues in a timely fashion, independently or with the help of our external travel agent

  • Manage integrations between Indeed’s travel and expense platforms and other Indeed systems

About you.

Skills & Attributes

  • Ability to build and maintain effective and productive relationships with staff, stakeholders, and suppliers

  • Exceptional computer skills and must be clearly internet savvy (Google Suite and Excel are a plus)

  • Strong planning, organizational  and communication skills

  • Can-do attitude in a fast-paced environment and strives to excel in a growing team

  • Knowledge and experience in a GDS online booking tool (Concur / Egencia) and Nexonia is a plus.

Qualifications & Education Requirements  

  • Bachelor’s degree strongly preferred

  • 3 years of experience in Corporate Travel industry

  • Experience of working closely with global suppliers.

  • Computer literate, and MS Office and Google Suite knowledge.

Indeed provides a variety of benefits that help us focus on our mission of helping people get jobs.

View our bounty of perks: