Ref#: R0019095

Our mission.

As the world’s number 1 job site, our mission is to help people get jobs. We need talented, passionate people working together to make this happen. We are looking to grow our teams with people who share our energy and enthusiasm for creating the best experience for job seekers.

The team.

Our Finance team ensures that Indeed complies with the highest standards of business, law and ethics, while providing Indeed's clients with excellent customer service and Indeed's management with the information and guidance required to succeed around the world. Every month, over 250 million people count on us to help them find jobs, publish their resumes, process their job applications, and connect them to qualified candidates for their job openings. Simply put, we help support the people who help people get jobs.

The base salary range below represents the low and high end of the Indeed salary range for this position. Actual salaries will vary and may be above or below the range based on various factors including but not limited to location, experience, and performance. The range listed is just one component of Indeed's total compensation package for employees. Other rewards include quarterly bonuses, Long Term Incentive Plan units, an open Paid Time Off policy, and many region-specific benefits. 

Tokyo Base Salary Range: 4,090,000 - 5,310,000 JPY

Your job.

The Travel and Expenses Specialist (旅費経費処理スペシャリスト) will be responsible for day-to-day operations and performance of Indeed’s global Travel and Expenses platforms as well as support the various travel needs of Indeed departments. Functional responsibilities include financial account reconciliation, reviewing, approving and preparing employee expense reports and subsequent payment file preparations, reporting on travel and expenses metrics and spend, issue resolution and driving policy improvement and education. In addition, the Travel and Expenses Specialist will support Indeed employee travel where necessary.  This role reports to the Procurement Manager APAC as solid line and Global Travel & Expense Manager as dotted.


ROLE AND RESPONSIBILITIES 
  • Support and maintain Indeed’s global travel and expenses platforms with priority on error management and consistency in the provision of customer focus.

  • Enforce Indeed’s Travel and Expense (T&E) policy by way of expense reimbursement submission review and travel issue resolution

  • Responsible manage and continuous improvements of Indeed’s T&E policy and communicate changes to Indeed employees as local office T&E representative

  • Track policy changes and the impact on overspend and traveler experience

  • Maintain relationships with local travel agency

  • Compile data related to Indeed’s programs including policy adherence and spend 

  • Resolve traveler issues in a timely fashion, independently or with the help of our external travel agent

  • Manage integrations between Indeed’s T&E platform and other Indeed systems

  • Maintain Expense Reimbursement database through frequent data scrubs and revisions

  • Communicate effectively with travel vendors, employees and stakeholders to resolve payment processing issues

  • Employee’s expense report review and perform communication / control based on T&E policy.

  • Assist Accounting team with monthly closing reports

  • Additional projects and functions as delegated by department management

About you.

SKILLS & ATTRIBUTES

  • Ability to build and maintain effective and productive relationships with employee, stakeholders and suppliers.

  • Exceptional computer skills and must be clearly internet savvy (Google Docs and Excel are a plus).

  • Strong planning, organizational and communication skills.

  • Can-do attitude in a fast paced environment and strives to excel in a growing team.

  • Knowledge and experience in a GDS booking tool is a plus.

  • Knowledge and experience in an Expense Report tool (Concur / Nexonia) is a plus.


QUALIFICATIONS & EDUCATION REQUIREMENTS 

  • Bachelor’s degree strongly preferred 

  • 2 years of experience in Corporate Travel industry/Expense Payments 

  • Japanese : Native (must)

  • English : Business level (must)

  • Experience of account payable is plus

  • Experience of working closely with global suppliers.

  • Computer literate, and MS Office and Google Suite knowledge.


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