Our mission.As the world’s number 1 job site, our mission is to help people get jobs. We need talented, passionate people working together to make this happen. We are looking to grow our teams with people who share our energy and enthusiasm for creating the best experience for job seekers.
The team.Our Finance team ensures that Indeed complies with the highest standards of business, law and ethics, while providing Indeed's clients with excellent customer service and Indeed's management with the information and guidance required to succeed around the world. Every month, over 250 million people count on us to help them find jobs, publish their resumes, process their job applications, and connect them to qualified candidates for their job openings. Simply put, we help support the people who help people get jobs.
Your job.The Travel and Expenses Specialist (旅費経費処理スペシャリスト) will be responsible for day-to-day operations and performance of Indeed’s global Travel and Expenses platforms as well as support the various travel needs of Indeed departments. Functional responsibilities include financial account reconciliation, reviewing, approving and preparing employee expense reports and subsequent payment file preparations, reporting on travel and expenses metrics and spend, issue resolution and driving policy improvement and education. In addition, the Travel and Expenses Specialist will support Indeed employee travel where necessary. This role reports to the Procurement Manager APAC as solid line and Global Travel & Expense Manager as dotted.
Support and maintain Indeed’s global travel and expenses platforms with priority on error management and consistency in the provision of customer focus.
Enforce Indeed’s Travel and Expense (T&E) policy by way of expense reimbursement submission review and travel issue resolution
Responsible manage and continuous improvements of Indeed’s T&E policy and communicate changes to Indeed employees as local office T&E representative
Track policy changes and the impact on overspend and traveler experience
Maintain relationships with local travel agency
Compile data related to Indeed’s programs including policy adherence and spend
Resolve traveler issues in a timely fashion, independently or with the help of our external travel agent
Manage integrations between Indeed’s T&E platform and other Indeed systems
Maintain Expense Reimbursement database through frequent data scrubs and revisions
Communicate effectively with travel vendors, employees and stakeholders to resolve payment processing issues
Employee’s expense report review and perform communication / control based on T&E policy.
Assist Accounting team with monthly closing reports
Additional projects and functions as delegated by department management
SKILLS & ATTRIBUTES
Ability to build and maintain effective and productive relationships with employee, stakeholders and suppliers.
Exceptional computer skills and must be clearly internet savvy (Google Docs and Excel are a plus).
Strong planning, organizational and communication skills.
Can-do attitude in a fast paced environment and strives to excel in a growing team.
Knowledge and experience in a GDS booking tool is a plus.
Knowledge and experience in an Expense Report tool (Concur / Nexonia) is a plus.
QUALIFICATIONS & EDUCATION REQUIREMENTS
Bachelor’s degree strongly preferred
2 years of experience in Corporate Travel industry/Expense Payments
Japanese : Native (must)
English : Business level (must)
Experience of account payable is plus
Experience of working closely with global suppliers.
Computer literate, and MS Office and Google Suite knowledge.
Indeed provides a variety of benefits that help us focus on our mission of helping people get jobs.
View our bounty of perks: http://indeedhi.re/IndeedBenefits
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Indeed is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment.
All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.