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Office Coordinator

Hyderabad, Telangana, IN

Department

Human Resources

Location-Based Salary Range

India 460,000 - 700,000 INR per year

Employment Type

Full Time

Reference Number

29973

Salary Range Disclaimer

The base salary range represents the low and high end of the Indeed salary range for this position. Actual salaries will vary depending on factors including but not limited to location, experience, and performance. The range listed is just one component of Indeed's total compensation package for employees. Other rewards may include quarterly bonuses, Restricted Stock Units (RSUs), an open Paid Time Off policy, and many region-specific benefits.

Indeed has a robust package of perks, programs and benefits that show how much we value our people, whether they’re inside Indeed or out.

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Indeed is seeking a full-time Office Coordinator for our Employee Experience & Facilities team at our Hyderabad office. As part of the Employee Experience & Facilities team you will work with team members to fulfill our team’s mission, “We Help Make Your Workplace Awesome.” 

In this role you will be responsible for creating a welcoming environment at the office’s reception area. This includes, greeting all candidates, clients and visitors as well as our own Indeed employees daily. You will be responsible for daily reception duties such as, accepting mail and deliveries, assisting employees and guests with questions, assisting customers or jobseekers that may also walk-in. 


You will work with the Office Manager to create and foster a positive and productive culture in the office. Incorporating Indeed’s core value of Diversity, Inclusion & Belonging into the office culture. You will do this through company sponsored events, helping to manage in-office employee perks, programs and offerings, maintaining a safe and fun workplace, and much more. 

This role is a fantastic opportunity for someone who wants to gain experience in employee engagement, office operations and logistics and event planning. The Office Coordinator role is a full time, in-office position supporting office operations.  

Responsibilities:

  • Provide top-notch customer service for employees, candidates, visitors and guests by greeting them warmly, answering questions, and assisting with requests. 

  • Be the first point of contact at the reception desk welcoming visitors, accepting mail and packages, ensuring that the lobby/reception area is organized, and managing our visitor/mail software system. Collaborate and assist the Office Manager in planning and executing company sponsored events and 

  • company-wide meetings. 

  • Partner with the Office Manager to triage and close out employee requests and queries via our ticketing system, ServiceNow. 

  • Ensure that the office supply areas, parents rooms, wellness rooms, phone booths, and conference rooms are fully stocked, neat, and organized. 

  • Coordinate all training room, all-hands areas, and other large bookable space calendars for team and employee requests via ServiceNow. 

  • Maintain good working relationships with all department partners and work cross functionally/geographically with internal teams and external vendors at Indeed. 

  • Assist Office Manager and Regional Operations Manager as needed with special projects.

Who You Are

  • Bachelor’s Degree
  • 1+ yrs of office administration or equivalent in a similar setting. 

  • Demonstrated customer service skills, including approachability, understanding, attentiveness, empathy and positivity. 

  • Should demonstrate strong problem solving and solutions oriented skills.

  • Organized and has the ability to quickly adapt to change when needed. 

  • Excellent written and verbal communication skills.

  • Can have an attitude and strives to do more for a growing team!

  • Exceptional computer skills and must be clearly tech savvy with experience in people operations software such as helpdesk or ticketing systems. Google Suite (Docs, Sheets, Slides) experience is a plus. 

  • This is an onsite role to support office operations

Who We Are

Our Human Resources team champions our culture while working tirelessly to attract and retain the best people. With HR teams in every major Indeed office globally, we value a consistent and empowering experience for all of our Indeed employees and those we hope to hire.

Our Mission

As the world’s number 1 job site*, our mission is to help people get jobs. We strive to cultivate an inclusive and accessible workplace where all people feel comfortable being themselves. We're looking to grow our teams with more people who share our enthusiasm for innovation and creating the best experience for job seekers.

(*comScore Total Visits, March 2021)

Work in Hyderabad

Hyderabad is at the heart of India's emerging technology scene. That's why we're investing heavily in our tech teams here. Whether an Engineer, Program Mananger or Product Manager, we work fast, learn and iterate often in an open and engaging technical environment. Grab some biryani and join us inside Indeed Hyderabad.

Equal Opportunities and Accommodations Statement

Indeed is deeply committed to creating a workplace and global community where inclusion is not only valued, but prioritized. We’re proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, family status, marital status, sexual orientation, national origin, genetics, neurodiversity, disability, age, or any other non-merit based or legally protected grounds.

Indeed is committed to providing reasonable accommodations to qualified individuals with disabilities in the employment application process. To request an accommodation, please contact Talent Attraction Help at +91 0080091 90627, or by email at TAhelp@indeed.com at least one week in advance of your interview.

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